Saturday, February 4, 2012

Help Me from Reply All

We spend considerable time drafting and reading emails. While sending the email we are not always sure who all should be the recipient and hence sometimes we add more people than required(organizations have created tools like Distribution lists etc. to facilitate the collaboration process). This way we waste many people's valuable time who need to at least take a glance at the email and delete/file it. Similar way others waste our valuable time sending emails which are not related to our interest. Worse - people use Reply All button and thus a series of conversation starts. This is a huge waste of human energy. 

That's why I suggested Pmail - a vision to change the way we make email communication. Today I am suggesting something more easy to implement but still having huge impact - 'Block Reply All' button and 'View the Conversation' button. Here is how it should work.

You receive an email which was sent to multiple people. You find that the subject does not interest you. You click 'Block Reply All' button for that email and no further Reply All will be sent to you - but the same time sender will not receive any failure message(to to keep things straight from legal perspective in the sent emails the recipient list will be updated only to the people to whom it was sent). 

There may be a need in the future that you want to reference that email or you want to see what was the latest decision made on that conversation. You can then click on the 'View the Conversation' button in the original email and voila - you see all the history!

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